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For Online Participants

I. TECHNICAL REQUIREMENTS

1. Recommend using a laptop or desktop PC, not a mobile device.

2. Check your internet connection.

Make sure you have a reliable, strong Internet connection (private wifi or internet cable is recommend). The minimum speed required is 10 - 15 Mbps. You can always check your internet speed at http://www.fast.com/.

3. Recommend to use an external microphone.

For the best audio experience, please use a headset, earbuds, or external USB microphone. This avoids background noise and echos.

4. Download/ Update Zoom

The online presentation will be performed using Zoom Meeting platform. If you have not installed the Zoom app on the computer/laptop that you will be using for IWAMSN 2021, please download and install the 'Zoom Client for Meetings' Software from https://zoom.us/download. After download, run as administrator.

If you already were an experienced Zoom user, please ensure your app is ready and fully updated.

 

II. JOIN THE MEETING

Below is guidance how to join the meeting: i) through an email invitation, and ii) from the Zoom desktop

1. Join a Zoom meeting by using an e-mail invitation.

The Zoom link(s) to your session(s) will be shared with you via your registered email at least 24 hours before the session starts.

You can join from your desktop, laptop, or Mac by clicking on the link next to the label “Join from PC, Mac, IOS, or Android” in the e-mail invitation. If you cannot click on the link, copy and paste the web address into a web browser.

If Zoom is not already installed, you will be prompted to install the Zoom app.

Once you install Zoom Client, click the 'Launch Meeting' button.

 

2. Join a Zoom meeting from Zoom desktop

The Meeting ID and Password to your session(s) will be shared with you via your registered email at least 24 hours before the session starts.

- Step 1: Open the Zoom desktop client.

- Step 2: Join a meeting using one of these methods:

 

Click “Join a Meeting” if you want to join without signing in.

Sign in to Zoom then click Join.

- Step 3: Enter the meeting ID number and your display name.

+ If you're signed in, change your name if you don't want your default name to appear.

+ If you're not signed in, you must enter a display name.

Note: You are recommended to use your full name as the display name.

Do not select the box below if you would like to connect audio and/or video. After that, click “Join”.

After access meeting room, speaker MUST choose the option “Join with Computer Audio” to connect audio of meeting room.

 

 

III. IN-MEETING CONTROLS

The control bar appears at the bottom of your screen if you're not currently screen sharing.

Join Audio or

Unmute / Mute

Mute and unmute your microphone

Start Video  / Stop Video

Turns your camera on or off

Participants

See who's currently in the meeting and invite others. You can also access these options by hovering over your display name and clicking “More”

- Rename: Change your screen name displayed to other participants.

Chat

Access the chat window to chat with other participants

Share Screen

Start a screen share (if the host allows).

You will be able to select the desktop or application you want to share.

Click “Share” to start sharing. If you have video, MUST tick “Share Sound box”.

Record

Start or stop a local recording

Note: The host will need to allow local recordings in their account settings, then give you permission to record. If you don't have permission to record, use the in-meeting chat or audio to ask the host for permission.

Reactions

Meeting reactions, nonverbal feedback, and Raise Hand allow you to communicate issues or feedback to the host or presenter without disrupting the meeting. These reactions are shown on your video panel and next to your name on the participants panel.

Leave

Leave the meeting while it continues for the other participants. Only the host can end the meeting.

 

 

 

 

 

Register Sign in

http://www.nims.go.jp/eng/

http://www.nims.go.jp/eng/

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